Why MrKantoor requests information when you apply for a business address
A business postal address can be useful if you work from home and want to keep your home address private in the Dutch Chamber of Commerce (KvK) Business Register. It is also used by businesses based abroad that want to establish a branch in the Netherlands. When you apply for a business registration address with us, we check your identity and your company details before approving your application and completing the agreement.
These checks help us assess whether we can accept you as a client. We carry out customer due diligence using guidance and a risk matrix for the Dutch Money Laundering and Terrorist Financing (Prevention) Act (Wwft).
Our virtual office is based at real premises, with workspace available to rent alongside your business address. Contact us for availability and rates.
What is the Wwft?
The Wwft is the Dutch Money Laundering and Terrorist Financing (Prevention) Act. As a business address provider, we must know our clients and assess the risks of our services. The law sets our obligations; guidance and practical tools support their implementation. Customer due diligence helps us assess whether we can enter into a business relationship and what checks are needed.
Providing an address does not automatically make us responsible for all of a client’s actions.
Customer due diligence
When you apply, we check your details, your business and, where relevant, its ultimate beneficial owners. The checks required depend on the risks involved. A risk matrix helps us record that assessment, but it does not replace customer due diligence. We review the information carefully before accepting your application.
Legal requirements for customer due diligence
Customer due diligence establishes who the client is and verifies their identity. For legal entities, we also examine ownership and control and the ultimate beneficial owners. We establish the purpose and intended nature of the business relationship and check that any representative is authorised. Additional information depends on the risks, including activities, countries and people involved.
Doing business abroad does not by itself make a client untrustworthy. Relevant sanctions and politically exposed persons may also require additional checks.
Keeping client information up to date
While you are a client, we monitor for unusual transactions. If a transaction meets the applicable Wwft indicators, we must report it to FIU-the Netherlands. This applies to both completed and intended transactions. FIU-the Netherlands investigates the report and may classify the transaction as suspicious. Business address providers subject to the Wwft must keep customer due diligence records for five years after the business relationship ends.
How to ensure a smooth registration with MrKantoor
Include all requested information with your application so we can carry out the necessary checks. We may need additional details about your business structure, activities abroad or involvement of a politically exposed person. We process complete applications within 24 hours on working days. You can use the address after approval and completion of the agreement.
Registering with the KvK or changing your registered address is a separate step.
More information
Our website provides more information about our business addresses, plans and the information required for an application. You can apply through our sign-up form. If you have questions about your circumstances or the required documents, contact us.
